How to store your delegate badges

Posted on May 8, 2012 by Gayle Davis
Badge Box

Conference Card Caddie from IDentilam

Do you struggle with keeping your delegate badges in order? Are you fed up with having them strewn across the table and ticking names off an endless list when the badge has been collected?

If this sounds like you, and you want to make things simpler, more effective and professional looking, then IDentilam can help.

Often referred to by many different names such as the Badge Box or Badge Trays, the Conference Card Caddie is without doubt one of the most valued conference tools that we offer from our vast range of conference and event badging services.

The Conference Card Caddie quite simply makes life easier for event organisers. It is a robust, lightweight carrying case that ensures conference badges are transported safely and are easily accessible for fast distribution at your conference venue. It is designed to be used with badge holders and badge inserts supplied by IDentilam which fit exactly into the molded plastic trays.

If you already have the Card Caddie, please let us know what you think!

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Silver Service at IDentilam

Posted on April 25, 2012 by Gayle Davis

It is a known fact that the most important resource in any company is its employees, and so we are proud to say ‘Congratulations and Thank You’ to Alex McCuthcheon who is the first IDentilam employee to reach 25 years’ of service.

His loyalty, hard work and sense of humour have been invaluable to the company and have set an example for many more employees who share his dedication and commitment to IDentilam.

Well done Alex!

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Badges on the Brain?

Posted on March 21, 2012 by Gayle Davis

IDentilam Badge Services

There is a lot to think about when it comes to badging your delegates. Here are some hints and tips to help you along the way;

How are you badging your delegates? We provide the option for printed BIO PVC cards or paper insert badges for your delegates. We will create your card design layout, print your badges and send them to you in time for your event. Or if you would prefer to manage the badge production yourself, we can provide you with the software, equipment and know how to do this. And if you already have our software in place, don’t forget to check your badge stock to make sure you have enough to cover your delegates.

How are you displaying your badges? Often people don’t always think about how delegates wish to wear their badges.  Some prefer a lanyard, others a strap clip or yo-yo. However they are to be worn, we can offer various types of card holder accessories from a vast range of products we hold in stock.

How to distribute your badges? You may have already seen our past blogs on the Card Caddie – we are always raving about how good it is – but really it is! This simple solution will solve the issue of storage, transport, display and distribution of your delegate badges. Take a look at the Caddie in action in its own movie.

Badges left over? If you want to see who did or didn’t turn up to collect their badge, you can obviously work this out from the number of badges left over, however if you are printing your badges on site for any late arrivals then you can simply produce a report on delegate attendance. With our Badge & Track software you can design  and produce barcode badges that can be scanned when the delegate arrives with their badge or before they are handed out on site, then at the end of your event you simply produce a ‘no show’ report. To find out more about the Badge & Track software please contact us.

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The importance of being branded

Posted on March 6, 2012 by Gayle Davis

Branded Card Caddie with company logo

In the Conference & Events industry it’s not easy to remember every tiny little detail for your event. Sometimes there can be things that are forgotten.

Let’s say for example, you’re on a train on-route to your venue to prepare for an event. You’re going through a mental list in your head of the things you must remember;

and all the while hoping that  your delegates turn up and the event runs smoothly. You hurry off the train, arrive at the venue to set up when you realise that you have left the Conference Card Caddie with all the delegates badges on the train!

So what now? The chances of re-printing the badges, getting them stored safely in another Caddie and sent to your venue in time is very slim, however because the Caddie is branded with your company logo, when the ticket officer realises that an object has been left behind, they may not call in an emergency to the Transport Police to have the item removed and destroyed. Instead they are more likely to contact your office to notify someone that the Caddie can be collected and delivered to your venue – hooray the event is saved! (Yes this really has happened)!

But what if the Caddie didn’t have your company logo printed on? Probably you won’t forget it in the first place, but we all make little mistakes. So unless you want to be known in your office as the person who lost the caddie and got it blown up – perhaps it would be a good idea to consider having your company logo screen printed on the case.

But seriously ………………….

There are other benefits to having branded items such as your lanyards and badges, these can be used as a promotional item to give to your delegates or to attach staff ID cards. Most of the conference and event accessories that IDentilam supply can be branded, if you would like further details please contact us, or if you would like to see examples of our printed promotional items, come along to see us at International Confex 2012 on 6th-8th March – stand G411!

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What price loyalty?

Posted on March 1, 2012 by DavidStoker

Confex Show 2012IDentilam will be exhibiting at Confex next week, as we do every year, loyal as ever! It will be interesting to see what effect the move to Excel has on visitor numbers and also how successful the new Loyalty Programme will be.

This is Confex’s answer to the Hosted Buyers schemes run at other exhibitions such as IMEX and EIBTM. As an exhibitor these schemes are  attractive on the surface as it’s great to know there are 20-30 people due to visit your stand even if no one else turns up!

Usually we head off to the exhibition full of enthusiasm and with a diary full of appointments only to find that half of the visitors don’t arrive or if they do, come at a different time or day than had been agreed. Often, even those who do turn up are there only to meet the obligations of the Hosted Buyer scheme and don’t have a genuine or immediate requirement for our products.

All visitors to our stand are of course welcome and sometimes after discussion it can become apparent they are perhaps a worthwhile contact after all, however it can be frustrating and difficult to judge the required staff levels for the stand.

So far our Confex diary is far from full, however if all of the appointments we do have turn up and have a genuine requirement for our products, we will be happy exhibitors!

If you are visiting Confex don’t forget to pay us a visit, our stand number is G411.

Posted in Badge Accessories, Badge Printing, Badge services, Badge Tips, Badging Systems, Conference Badges, Conferences, Corporate Events, Corporate ID, Environmentally friendly, Event & Shows, ID Badges, Innovations, News, Promotional Items, Security Passes, Technology | Tagged , , , , , , , , , , , , , , , , | Leave a comment

This season’s colour – Green!

Posted on February 24, 2012 by Gayle Davis
Bio-degradable PVC cards

Eco Products from IDentilam

At IDentilam we are very conscious that we have a corporate responsibility to find ways of reducing our carbon footprint. How we achieve this varies from providing recyclable and re-usable wallets to recycled material lanyards, but now also include the supply of our new Bio PVC cards!

Goodbye to the old un-eco-friendly PVC card and welcome to our new Bio-degradable PVC cards which are available from our standard stock items. To add to this good news we are pleased to say that they won’t cost you any extra and offer the same IDentilam high quality of badge production.

So what’s the difference? Unlike the standard PVC cards, these environmentally friendly cards are made from PVC resin which is treated to make them completely biodegradable. Under normal conditions they perform exactly like our standard cards but when introduced into a fertile environment the break down process starts, completing in 1-5 years.

They look and feel the same as the old PVC cards, so to ensure that our customers know they are using the new BIO PVC cards, we have simply added a printed logo to the back of the cards. This has proven to be a benefit particularly to our event customers as delegates like to know that every effort is being made to make the event greener.

If you would like any further details about any of our eco-friendly products, please contact us or you can come along to the International Confex show to see some examples!

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You don’t get a second chance to make a first impression

Posted on February 22, 2012 by Gayle Davis

The Conference and Events industry is a minefield when it comes to sourcing supplies for your conference and events so we would like to take away the stress of one small but none the less very important section of the event organising – managing your delegate badging.

Delegate badging forms part of the first impressions that are created on arrival to an event – you may have the perfect venue with a theme to match but have ended up with badges and lists of paper strewn over the tables with someone frantically ticking away the names.  Whilst badging may not be at the top of everyone’s check list, it’s these little details that get noticed and can make a huge difference to how your delegates rate the entire event – remember first impressions count!

IDentilam are experts in this field and with over 25 years’ experience behind us we have the passion, knowledge and reputation to provide the highest quality badge production service for your event.  Our onsite badging service deliver the highest level of professionalism and come fully equipped with trained members of IDentilam staff, software, printers, cards and ribbons.

So how does this work?

  • We will arrive at your venue to set up our equipment, register your delegates and greet them in a friendly and professional manner.
  • All your delegate and registration information will have already been imported onto our system prior to the event and from this we can check in your delegates.  Any last minute badges, replacements or amendments are instantly printed to avoid any delays.
  • Your delegate badges are printed in under a minute – much quicker than trying to find a name from a list or a pile of badges on the table!
  • Post event reporting is available to provide an accurate report of your delegates’ attendance.

A dedicated member within our Bureau team will look after all aspects of your badging requirements with a tailored badging solution and full service support. With well-known clients from many sectors including Sports, Government and Finance making use of our badging service, we can confidentially say that we will deliver to the highest of expectations – our reputation is your guarantee.

Posted in Badge Printing, Badge services, Badging Systems, Conference Badges, Conferences, Corporate Events, Event & Shows, ID Badges, Technology | Tagged , , , , , , , , , , , | Leave a comment

The Event Production Show – A Quiet Affair?

Posted on February 17, 2012 by Julie Minn

Earlier this week the Ocean Media Group announced a 9% increase in visitor numbers to the recent Event Production Show at Olympia. Whether or not these additional visitors headed straight to the warmth of the central bar is unknown, however the general feeling amongst the exhibitors around us was that the show was much quieter than in previous years.

Having said that, we did have a number of high quality visitors to our stand and once again we saw some genuine requirements for our badging.

The transport restrictions and the extremely cold weather may have put the faint hearted off so if you didnt manage to get there, have a look at our New Website and contact the team at IDentilam for more information.

P.S. We will be at International Confex – come and see us there.

 

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Efficient Event Badge Distribution… part 2

Posted on February 3, 2012 by Lisa Collins

More helpful hints on conference and event badging...

How are you spelling that?  Registration staff may say to a delegate: “There doesn’t seem to be a card here for you”, but what the delegate hears is: “Our organisation is totally inept and we lost your application and don’t have a badge ready and waiting for you”.   Your event is not off to a good start for this particular delegate.

Usually however there IS a card ready and waiting for collection, it is just that the Registration staff could be looking in the wrong place.  This is often an easy mistake to make, and is due to how the data is entered into the delegate database.  For instance, it would be natural to expect to find Mr Van Schmidt’s card with all the other surnames starting with S, however, his surname would likely have been entered into the database as ‘Van Schmidt’, and if the cards were batch – printed by surname, then his card would actually be under V.   So it does pay to spend a few moments double-checking before re-printing cards – costly in terms of materials, time and your reputation!

Check the lighting for live photos. If photos are required on your badges, then give some thought to the lighting conditions that will be available at late registration for live image capture.  Natural light shining directly onto the subject is best, failing that, ensure that you have adequate artificial lighting.  Remember that the light conditions will change throughout the day.

It is traumatic enough as it is for delegates to have their photo taken in public (yes, some have even cried!)  without then having to walk around with a badge which makes them look like an extra from the Blair Witch Project!

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Posted in Badge Printing, Badge services, Badge Tips, Badging Systems, Conference Badges, Conferences, Corporate Events, Corporate ID, Event & Shows, ID Badges, Security Passes | Tagged , , , , , | Leave a comment

Efficient Event Badge Distribution… part 1

Posted on January 30, 2012 by Lisa Collins

A smooth and efficient event accreditation service will set the right tone for your whole event; here are some of our top tips:

Conference Card Caddie

Right tools for the job.  You will likely have pre-printed the majority of your delegate cards before you arrive at your event’s venue; therefore you need to have a simple and effective way of transporting and displaying the cards ready for collection.  IDentilam’s Conference Card Caddie does the job expertly.  Badges can be sorted alphabetically into the trays and then loaded into the case.  They stay put during transportation and on arrival you just open the case and take out the trays containing the badges, with no need for any last minute sorting – they even have alphabetical dividers.

Keep it simple.  For large events where you may have lots of different card styles, keep it simple and sort your cards alphabetically by surname – regardless of their category.  This method means that there is only one place to look, rather than in the tray for Staff, or the tray for Delegates or the tray for Exhibitors, or the tray for security personnel……you get the gist.  It does also mean that if someone needs two different cards types for the event, they will both be there together in one place waiting for collection.

We did hear from one client who had organised an event at a very upmarket venue, but overlooked how the delegate badges were going to be displayed ready for collection.  In the end, out of desperation, wicker hand-towel baskets from the ladies loos were used – not ideal!

Posted in Badge Accessories, Badge Printing, Badge services, Badge Tips, Badging Systems, Conference Badges, Conferences, Corporate Events, Corporate ID, Event & Shows, ID Badges, Security Passes | Tagged , , , , , , , , , | Leave a comment